Document Scanning

PROSCAN® Solutions are experts when it comes to converting physical documents into convenient and easy to find electronic files. Our document scanning services are priced per document. Each document is run through our high-speed scanner, and the quality of the scan is checked throughout the entire process by quality control specialists.

Business professional accessing a digital file

PROSCAN^® Solutions scanning services digitize your documents, transforming papers or physical documents into secure, easily searchable electronic files. Our document scanning services are priced per document, making them affordable for individuals or small businesses up to large offices and enterprise organizations. We use the latest optical character recognition (OCR) systems to make your documents’ contents fully searchable. Each document is then saved as a PDF or another file type and indexed in a directory.

Why Should Your Business Use Scanning Services?

Your business should use scanning services to streamline document management processes, enhance data accessibility, improve security, reduce storage costs, and boost overall operational efficiency. Scanning services digitize your documents, making them easily searchable and accessible from anywhere, while also reducing the risk of loss or damage associated with physical documents. By transitioning to digital documents, your business can save time and resources previously spent on manual document handling, ultimately increasing productivity and competitiveness in today's fast-paced business environment.

Step 1: Getting Started

Our journey together begins with a personalized consultation. At PROSCAN®, we understand that each business is unique. That’s why we kick things off by configuring a customized plan and workflow tailored specifically to your business needs. Our team of experts will work closely with you to understand your document management objectives, ensuring the solutions we provide align perfectly with your goals.

Step 2: Planning

Once we have a solid plan in place, the next step involves getting your documents to us. You have the option to have your documents securely picked up by our team or shipped directly to PROSCAN®. We handle your documents with the utmost care, ensuring they are safely transported to our facility for the next phase of the process.

Step 3: Preparation

Preparation is key to a successful scanning process. Our team meticulously prepares your documents for scanning by removing all staples and binder clips, and carefully unfolding any creased documents. This step ensures that your documents are ready for a smooth and efficient scanning process, minimizing any potential issues and preserving the integrity of your documents.

Step 4: Scanning

With the documents prepared, we move on to the scanning phase. Our state-of-the-art scanning technology captures high-quality images of your documents, transforming them into digital formats. This process is conducted with precision and care, ensuring every detail is captured and your digital documents are a true reflection of the originals.

Step 5: Indexing

After scanning, the next step is indexing. We meticulously organize and label your documents according to the given naming conventions you've specified. This makes it easy for you to find and retrieve any document you need, whenever you need it, without having to sift through piles of paper or unorganized digital files.

Step 6: Quality Control

Quality is non-negotiable at PROSCAN®. Our dedicated quality control team reviews the scanned documents to ensure they meet our high standards for clarity, readability, and consistency. This step is crucial in providing you with digital documents that are not only accurate replicas of the originals but also easy to read and work with.

Step 7: Access

The ultimate goal of document scanning is to make your information more accessible. Once the scanning and quality control processes are complete, you’ll have access to your digital documents at the click of a button. We provide a variety of delivery options to suit your needs, including flash drives, cloud Apps, or APIs, ensuring you can access your documents how and when you want.

Step 8: Destroy or Archive

The final step in the process involves deciding what to do with the original documents. PROSCAN® offers secure destruction services for those who wish to dispose of their documents, providing peace of mind that your sensitive information is handled properly. Alternatively, we can archive your documents in our secure storage facility, keeping them safe for as long as you need.

Steve M.

They are very professional. The drivers are very polite and friendly. They do not rush the service of on-site shredding. Had a new driver Nate. He just started with Proshred and was very knowledgeable. Thank you for a job well done.

Pat F.

We recently sold a business and had many boxes of papers to shred. Spoke with Mara in the a.m., by 3:30 all 30+ boxes were shredded. Everyone was pleasant to deal with. Thank you PROSHRED! Highly recommend!

Jay R.

Outstanding service from Lamont and Steven.

Today, Tuesday, 1/10/23, at 2:00 PM, I went to Pro Shred located in Elmsford to drop off two bags of papers. I was not aware that they did not accept cash or Apple Pay.

I am a first time customer, so I did not know the payment method. Met with Lamont, who explained they did not accept cash, however, he did look into the Apple Pay. This is when I met with Steven, who, like Lamont, spoke in a friendly and professional manner. Steven explained an alternative way, which I’d gladly accepted. Overall, the friendly and professional service I received from Steven in Lamont was exceptional. Thank you very much!

I was very pleased to know that they were NOT Dallas Cowboy fans!

Go Giants!

Jay Romano

Amy G.

I had a very large shredding job with Pro Shred. From the time that they quoted the job through the end of the shredding process they were beyond professional, knowledgeable, and fair. I've dealt with a lot of shredding companies over the years. The industry seems to be filled with companies that do what I call a bait and switch. They quote you the job based on the number of boxes and then when they get to the site it changes to the amount of materials that fit in a large rolling garbage bin.

When contract a job I am very specific about wanting to be charged what I am quoted. Usually I can't even get past the quoting when other companies start saying they will do it by box and then start talking about bin size on the phone. Pro Shed and Tara who quoted the job, did not play any games with me. They quoted a box price and then honored the box price. Not only was Tara grear, but when the guys showed up to do the shredding, they were professional, friendly, confident, and hard-working. Everything went as planned straight through the payment. I would refer anyone to this company at any time, because I feel comfortable that they did a good job for me and would do a good job forgrade,

I needed a little more shredding done, a very small job, just a little residual from the big job at a later date, and they are handling that great as well. I spoke to the manager today about them coming out on Monday for the residual and told him how pleased I was with the service. Unfortunately I can't remember his name but he was so professional as well and I'm so glad that I deal with this company. Don't use anyone else use a class act. ProShred gets 5 starts in all categories.

Kim D.

Thank you so much for all of your help and quality service. We couldn't be happier with the service we have received from you. Our contact Alicia Babin has been outstanding to work with. Highly recommend this company!

Robin R.

ProShred came highly recommended to me for a recent fundraising event. Now I can highly recommend them based on their excellent service, professionalism and assistance in helping with our event. Their personnel were excellent to work with and they gave us great guidance as we put our program together. Thanks to ProShred for a job well done.

Krista S.

Positive experience from beginning to end. I had a consultation and less than a week later Pro Shred was out at my company. Very courteous with their reminders and follow up. The guys were great - came in and introduced themselves, letting us know about the whole process, asking if we had any questions. Can't beat their customer service. And the price was unbeatable!

Aaron P.

Pro-Shred is the best thing since sliced bread, and a must for any work-from-home professional. Stop wasting time and money on those forever-jamming dusty and noisy paper shredders. Let Proshred deal with all.

Dave W.

ProShred is easy and inexpensive.

I have limited need for shredding services--every year or two, I need to shred some old credit card slips and bank statements and such. It is always very easy to load 8-10 boxes of stuff in the back of my station wagon, drive it over to ProShred and then unload it into a bin, pay the fee and I'm on my way. Easy peasy. The staff is aways friendly and cheerful; they will do my shredding for the foreseeable future.

Annette Steiner C.

After calling four companies to compare shredding services, two of which never returned my call I spoke to Adria at ProShred. Based on the friendly, courteous and informative customer service, along with the inexpensive quote we scheduled an appointment. We were able to schedule within days of my initial call. The employee who handled the shredding was very professional. We will definitely be contacting ProShred for all of our shredding needs in the future. Thank you so much for the great service.

Rosanne Paluszewski F.

Excellent, timely and professional service. But, that's not all: this is a company that GIVES BACK to our communities - by being an active and supportive MEMBER of the Midstate Chamber of Commerce AND they also go above and beyond and host special COMMUNITY shredding events throughout the year, and some of those benefit charitable organizations. That deserves more than 5 stars...

Carol D.

The greatest company very pleasant customer service. Made my appointment,received a follow-up call with delivery time. I was given a 2 hour window and they arrived very early within that window. The two men who came were incredibly kind and very fast. I will recommend Proshred Security to everyone one. Thanks for putting my mind at ease when getting rid of my personal documents.

Elaine H.

Pro-Shred is the greatest thing ever, best $$$$ ever spent. The guy who shredded my documents was courteous, friendly and professional. Years of paper clutter was gone within minutes, as I stood and watched. Thank you Pro-Shred!

Document Scanning