Choosing the Right Shredding Service for Your Business

Having documents destroyed by a secure shredding service provider like Proshred^® Orlando is the best way to safeguard your business from data breaches and theft of sensitive information. But there are several factors that go into deciding what shredding service is the right one for your business, from how many employees you have to how much unwanted documents are produced. We’ve created this comprehensive guide to help you decide what shredding service you need, but you’re also welcome to call our office any time for more information!

Contracting with a professional service provider may seem daunting, but there are actually many benefits to outsourcing this important task. Using an in-office shredder can seem like a practical solution in the short term, but there are more hurdles that come with this option than just upfront costs. You’ll also need to take into account the cost of maintenance, materials and any emergency repairs the machine may require, as well as the time it takes to train employees to use the machine effectively. Employee time is also a valuable resource—it’s also worth considering whether your employee’s time could be better spent doing other things.

Along with the high cost and lack of efficiency, handling shredding in-house also creates greater risks to the security of information within your organization. For starters, the shredders that can be purchased at any office supply store don’t shred paper in the most secure way. These shredders typically create uniform strips out of your documents, which can be put back together easily. The shredders used by professional services like Proshred^® Orlando shred paper in a much more secure way, so that your documents are unable to be put back together no matter how hard a thief may try.

There is also much more room for human error when shredding of sensitive and outdated documents is left up to employees. The information on these documents can often be damaging to your business’s reputation or contain personal information about employees that shouldn’t be seen by outside eyes. But disgruntled or even just poorly trained employees can take information that should have been securely destroyed and use it for personal gain, violating privacy laws and putting your business at risk of non-compliance. To keep your employees and business as protected as possible, it’s best to trust a professional document shredding service to take care of disposing your documents.

At Proshred^® Orlando, we offer a variety of paper shredding services and options to accommodate a wide range of business needs. The biggest factor in deciding which paper shredding service your business will need is the amount of documents your office is generating that require shredding. Some businesses find that as they transition to paperless or digital-only means of doing business, that they need only a one-time purge service to get rid of old files once they’ve been scanned into the system. Other businesses create a surfeit of sensitive documents on a daily, weekly or monthly basis that need to be taken care of as soon as possible. Whatever your needs are, we can work with you to determine the best course of action.

Simply put, the best use of our one-time cleanout service is when you have a bunch of documents that need to be shredded at one time. Whether this is only an office filing cabinet’s worth of paper or an entire warehouse, our on-site shredding trucks will come to your location and completely shred all of your documents securely and quickly. There’s no need to worry if you have too much for one of our trucks to handle—many of our mobile shredding trucks can shred up to 2 tons of paper in just one hour! You can schedule this service any time of year, and we never charge fuel surcharges or for any hidden fees.

Many businesses find benefits in having an on-going service scheduled, so they never have to worry about sensitive documents piling up. Our scheduled shredding services start with a security audit to determine how many containers or consoles your office will need and where they need to be placed. We’ll also decide how often you need to have the containers picked up for on-site shredding, and will schedule you for daily, weekly or monthly service. Because we are a locally managed but nationally operated company, we adhere to NAID AAA standards and comply with ISO 9001, so you can rest assured we take customer satisfaction and quality management seriously.

One of our trained technicians will visit your location with a mobile shredding truck according to the schedule we’ve set up. These trucks contain high-tech, industrial-size shredders that use a pierce-and-tear method to effectively rip your documents into tiny, irregular pieces. Our staff will provide you with a certificate of destruction detailing what was shredded, when, and by whom, and then take the shredded paper to our local partner facility for further recycling. This secure chain of command ensures that your documents are never touched by anyone, from the moment they enter a security console on your property to when they make it to the facility for recycling.

While paper shredding is what we’re known for, we also offer other specialty shredding services at Proshred^® Orlando. These include hard drive destruction and product destruction.
Hard drive destruction is exactly what it sounds like—with this service, we take computer hard drives that are past their useful life and shred them with a specialty mobile shredder. Contrary to popular belief, it’s not enough to just erase data from a hard drive and dispose of it in the trash when it’s reached its end-of-life. Sensitive business information can still be accessed by hackers who know what they’re doing, leaving you vulnerable to leaks and fraud. The only way to securely ensure your data is wiped from a hard drive is to destroy the hard drive itself. With our hard drive destruction services, we’ll visit your location just like we do for paper shredding, but instead take your old electronic storage devices and turn them into a jumble of metal and plastic. From there, the hard drive scraps will be taken to a facility that specialises in the further destruction, disposal or recycling of electronic waste.

Product destruction is a little less self-explanatory: product destruction refers to the shredding of items that are no longer being used by your company but that could put your business’s security at risk should they get into the wrong hands. These items include things like old uniforms and security badges, recalled or defective products, prototypes, old branded materials, playing cards, poker chips, sporting goods, identification cards and more. Using this service ensures that your items are destroyed properly and can’t be sold or used in an illegal manner.

Protecting the security of your company, employees and customers is paramount in this day and age, where information is currency and sensitive data is often vulnerable. Take matters into your own hands and ensure that none of your sensitive documents make their way into unscrupulous hands: Book paper shredding or specialty shredding services with Proshred^® Orlando and see why we’re one of the top document destruction services in the United States. Contact our customer service for more information! 1-407-449-2700