Relocating an office or business operation is no small feat. Between packing up furniture, coordinating the logistics, and maintaining employee morale, there’s a lot to handle. And, amidst all the chaos, there’s the overwhelming task of managing all those piles of business documents. What should you keep? What should you shred? And how can you ensure sensitive information doesn’t fall into the wrong hands?Office Moving

This is where a well-organized shredding plan comes in. Relocating is the perfect time for a document purge, and calling Proshred Orlando for their reliable one-time shredding service is the best way to ensure your move goes smoothly—and stays secure. Here’s how to tackle your document disposal like a pro while preparing for the big move.

1. Audit Your Business Documents

Before you pack up that row of filing cabinets or dig through your storage closet, take the time to audit your business documents. The goal? Declutter while protecting sensitive information.
Here’s a quick breakdown of what your business should consider keeping versus shredding:

Shred these:

  • Employee records beyond required retention periods
  • Old financial statements and payroll records
  • Out-of-date client contracts and agreements
  • Expired insurance policies
  • Marketing collateral, like outdated branded materials
  • Any document with personally identifiable information (PII) or business-sensitive data

Keep these:

  • Active contracts
  • Current tax records (typically from the last seven years)
  • Partnership agreements or legal documents
  • Employee records still within retention requirements

By organizing what to keep and shred, you’ll free up space while maintaining compliance with legal obligations.

2. Plan Ahead for a Purge

When businesses move, clutter tends to travel with them—unless you plan ahead for a strategic purge. This is where Proshred Orlando can make your job easier. Their purge one-time shredding service is ideal for businesses that want to dispose of large volumes of outdated or sensitive documents.

Why choose Proshred’s purge service?

  • On-site shredding ensures documents are destroyed securely at your business location, giving you peace of mind.
  • They provide a Certificate of Destruction, so you have documentation for compliance records.
  • Their shredding process is eco-friendly, recycling 100% of shredded paper responsibly.

A document purge ahead of your move not only reduces clutter but also ensures you’re not transporting unnecessary files that could pose a security risk.

3. Organize Your Files for Shredding

To make the shredding process faster and more efficient, organize your files into categories before Proshred Orlando arrives.

  • Separate by document type—group financial records, HR files, and marketing materials.
  • Remove non-shreddable items such as clips or binders.
  • Label boxes for clarity so you can confirm exactly what’s being shredded on shredding day.

If you’re also disposing of old digital devices, like hard drives or laptops, ensure they’re wiped of all data. Proshred Orlando can also securely destroy hard drives or electronic media as part of their services.

4. Ensure Compliance with Privacy Regulations

If your business handles sensitive data—whether it’s customer information, employee records, or medical documents—compliance isn’t optional. Laws like HIPAA, FACTA, and GLBA require businesses to properly dispose of sensitive information.

Failure to comply can lead to hefty fines or a loss of trust with clients and partners. By choosing Proshred Orlando, you’ll gain a partner experienced in helping businesses meet these compliance regulations. Their thorough shredding process and Certificates of Destruction provide assurance that your company is handling data responsibly.

5. Schedule Your Shredding at the Right Time

Timing is key when planning a document purge. Schedule Proshred Orlando’s shredding service close to your move date to avoid handling unnecessary items during the packing process. Proshred’s mobile trucks make it easy to shred your documents at your office without disrupting your workday.

Pro tip: Consider using Proshred’s shredding bins or containers leading up to your move. These secure bins help employees collect documents for shredding in a centralized location, keeping things easy and organized.

6. Think Beyond Paper

While paper files are often the focus, don’t overlook other sources of sensitive information. Electronic devices gather dust in storage rooms but may still hold confidential data. Items to destroy during your office purge include:

  • Hard drives from retired computers
  • USB drives or CDs
  • Old smartphones or tablets

Proshred Orlando offers certified hard drive destruction services to ensure your business information doesn’t fall into the wrong hands.

7. Focus on a Fresh Start

A thorough document purge helps your business start fresh in its new location. You’ll reduce the clutter, protect sensitive information, and ensure compliance—all while creating a more organized environment.

By partnering with Proshred Orlando, you’re not only saving time and effort but also investing in the security of your business. Their one-time shredding service takes the stress out of this critical task, offering convenience, professionalism, and peace of mind.

 

Call Proshred Orlando Today

Preparing for a move is hard enough without worrying about what to do with piles of files and outdated data. With Proshred Orlando’s one-time shredding service, you can focus on what matters—running your business.

Want to make your office move smoother and more secure? Call Proshred Orlando to schedule your document purge today. It’s the smart, secure way to protect your business and keep decluttering simple.